Project Transactions for Sales Order

Tip of the Day: In Microsoft D365 Finance and Supply Change (D365 F&SC), in Project Management and Accounting, have you ever wondered how you can see:

• Pending Project Transaction for Sales Orders

• What has been shipped but not invoiced by Sales Order

• What has been shipped but not invoiced by Packing Slip

• What has been shipped but Sales Order Line

• Invoice a Sales Order on a Project

• Posted Project Transaction for Sales Orders

• Created a Credit Note and Rebill

To learn how, see below.

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Pending Project Transaction for Sales Orders

When an Item is added to a Sales Order, it appears on the Project as a Pending Transaction.

Note: The Transaction ID on the Sales Order Line is the same as the Transaction ID on the Pending Project Transaction.

I posted the Packing Slip.

There was no change to the Pending Project Transaction record.

What has been shipped but not invoiced by Sales Order

To see what has been shipped but not invoiced by Sales Order, go to Accounts Receivable > Orders > Shipped not invoiced

What has been shipped but not invoiced by Packing Slip

To see what has been shipped but not invoiced by Packing Slip, go to Sales and Marketing > Sales orders > Order Shipping > Packing slips not invoiced.

What has been shipped but Sales Order Line

To see what has been shipped but not invoiced by Sales Order Line, go to Inventory Management > Inquires and reports > Transactions.

Query on Reference = Sales Order and Issued = Deducted.

The Physical Date is the Packing Slip Date.

Number is the Sales Order number.

Once the Sales Order has been invoiced Issue goes to Sold and the Financial Date is the Invoice Date.

If Reference = Sales Order and Receipt = Purchased that means that the Packing Slip was reversed.

Invoice a Sales Order on a Project

To invoice the shipped line, go to Project Management and Accounting > Manage > New > Invoice Proposal.

Here you can Print (optional) and Post the Invoice.

Posted Project Transaction for Sales Orders

Once the shipped Sales Order line has been invoiced the transaction goes to Posted Project Transactions.

Created a Credit Note and Rebill

If the Invoice was invoiced incorrectly, you can create a credit note from the posted transactions. Then, make the desired changes on the Sales Order and invoice again.

Select the transaction(s) for credit note

Note: To add a reason for the Credit Note, click on Credit invoicing and enter the reason.

Invoice the credit note

Note: The Sales Order status does not get updated to Open Order until the Credit Note has been invoiced.

Note: If this is an inventoried item, the system also puts the inventory back into inventory.

Here you can Print (optional) and Post the Invoice.

The Sales Order Line Status is now Open Order (not Invoiced).

Make the needed change to the Sales Order Line (i.e. update the Price), post the Packing Slip, and Invoice again.